Specialist, Payroll Tax & Garnishment
Overview
Concentra is recognized as the nation’s leading occupational health care company.
With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.
The Payroll Tax and Garnishment Specialist will be responsible for administering payroll garnishments and support multistate payroll tax compliance by ensuring accurate, timely, and compliant processing of wage attachments, tax filings, reconciliations, and W-2 reporting. This position will collaborate with Payroll, HR, Legal, and Finance to resolve employee inquiries, maintain audit-ready documentation, support regulatory compliance, and identify process improvements that enhance operational efficiency and accuracy.
Employee Benefits
- 401(k) Retirement Plan with Employer Match
- Medical, Vision, Prescription, Telehealth, & Dental Plans
- Life & Disability Insurance
- Paid Time Off
- Colleague Referral Bonus Program
- Tuition Reimbursement
- Commuter Benefits
- Dependent Care Spending Account
- Employee Discounts
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation, if required.
*This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management*
Concentra is an equal opportunity employer that prohibits discrimination, and will make decisions regarding employment opportunities, including hiring, promotion and advancement, without regard to the following characteristics: race, color, national origin, religious beliefs, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other basis protected by federal, state or local fair employment practice laws.
- Garnishments (Primary Focus):
- Process and administer all wage attachments in-house, including but not limited to child support, tax levies, creditor garnishments, and student loans. Current active volume is approximately 250+ wage attachments. Responsible for ensuring garnishments are processed accurately in compliance with federal, state, and local requirements.
- Interpret and apply multistate garnishment orders in compliance with federal, state, and local regulations.
- Calculate withholding amounts accurately and ensure timely remittance to agencies and courts.
- Maintain garnishment records, documentation, and audit-ready files.
- Respond to employee inquiries related to garnishments with professionalism and discretion.
- Communicate directly with courts, attorneys, and government agencies regarding orders, amendments, and terminations.
- Monitor legislative and regulatory changes impacting wage garnishments and recommend updates to procedures as needed.
- Payroll Tax Compliance:
- Collaborate with other Payroll Tax Analysts to complete payroll tax filings, payments and reconciliations for 24 legal entities in almost all 50 states.
- Assist with processing approximately 20,000 W-2s.
- Maintain documentation, standard operating procedures, and audit support files.
- Provide resolution to employee inquiries in a timely and professional manner.
- Collaboration & Process Improvement:
- Partner closely with Payroll, HR, Legal, and Finance teams.
- Assist with audits and internal reviews related to garnishments and payroll taxes.
- Participate in special projects, automation and internal process improvement initiatives.
- Education Level: Bachelor’s Degree Major: Accounting, Finance, Business, or related field Degree must be from an accredited college or university.
- Bachelor's degree in Accounting, Finance, Business or related field from an accredited college or university.
- In lieu of higher education, the ratio is 1:1, meaning one year of college equals one year of work experience or vice versa.
- Certifications and/or Licenses: FPC or CPP is beneficial, but not required
- Customarily has at least three years of garnishment or payroll tax experience with a willingness to develop in both areas. Experience with in-house garnishments or payroll tax (not managed by a third-party provider) is preferred.
- Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
- Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
- Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
- The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
- Strong working knowledge of federal and state wage attachment regulations
- High attention to detail with strong organizational and time management skills. This position requires the ability to meet strict payroll deadlines.
- Ability to handle sensitive information with discretion and professionalism.
- Intermediate Excel knowledge (pivot tables, V- or XLOOKUP, data import and extraction).
- Excellent written and verbal communication skills.
- Experience supporting payroll operations across multiple states.
- Prior experience working in a high production-oriented payroll environment.
- Familiarity with audits or compliance reviews related to garnishments or unemployment claims.