IT Purchasing Analyst I

Job Id
273558
Job Location
Addison, TX
Employment Type
Full Time Regular
Industry
Health Care
Concentra
20240102T140015Z

Overview

The IT Purchasing Analyst I is responsible for administering and coordinating all purchasing functions related to the acquisitions of IT hardware, software, and services at the lowest cost possible, while also maintaining exceptional quality and service standards. This role is responsible and accountable for the analysis, execution, and management of purchasing transactions, including but not limited to purchase orders, quotations, and invoices.

Please be advised, if you are viewing this position on Indeed, that the salary rate/range set forth herein was provided by Indeed. Concentra's market specific rate/range will be provided during the interview process.

From our Dallas corporate headquarters to our clinics and worksite locations, Concentra colleagues remain focused on our driving purpose: to provide superb patient and employer experience by delivering the highest quality healthcare in an efficient, affordable, caring manner. We do this by putting all customers (internal and external) first and by displaying:
o A healing focus
o A selfless heart
o A tireless resolve

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Benefits

Employee Benefits

  • 401(k) Retirement Plan with Employer Match
  • Medical, Vision, Prescription, Telehealth, & Dental Plans
  • Life & Disability Insurance
  • Paid Time Off
  • Colleague Referral Bonus Program
  • Tuition Reimbursement
  • Commuter Benefits
  • Dependent Care Spending Account
  • Employee Discounts

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation, if required.

*This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management*

 

Concentra is an Equal Opportunity Employer, including disability/veterans 

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Responsibilities

THE DETAILS
• Monitor daily purchase requisition intake and process all requests within established service levels
• Review requisitions for completeness and appropriate approvals
• Proactively monitor requisition queues and prioritize fulfillment appropriately
• Ensure timely and effective communications with requestors and vendors
• Prepare and process purchase orders for all IT requests (hardware, software, and services) in accordance with Concentra purchasing guidelines and policies
• Assist IT Asset Manager in creating/updating new requests for proposal (RFP’s). Obtain multiple quotes from various vendor partners and suppliers to drive down the cost of procurement for all IT items, including (but not limited
to): PCs, servers, peripherals, and company purchased software.
• Maintain a list of approved suppliers and work with these suppliers on regular basis
• Establish and monitor metrics for continuous improvement
• Request Return Merchandize Authorization from vendors. Ensure new orders are processed and shipped per business need.
• Build strong, collaborative, and effective vendor relationships and work to develop a diversified network of vendor partners and suppliers, in alignment with Concentra sourcing and procurement guidelines and standards
• Build collaborative, effective, and influential relationships with key internal/external stakeholders to ensure timely and effective communication, as well as to improve synergies
• Monitor and analyze trends in company spending and inventory control to make recommendations for the future, and to identify areas for possible savings

Concentra is a national health care company focused on improving the health of America’s workforce, one patient at a time. Through our affiliated clinicians, we provide occupational medicine, urgent care, primary care, physical therapy, and wellness services. Concentra also serves employers by providing a broad range of onsite health services in worksite medical facilities.
• Assist in establishing overall governing process for procedures, systems, quality standards, and best practices to optimize the management of vendor spending
• Reconcile and validate product and/or service receipt, and submit purchasing invoices for approval in the system within the guidelines of a predefined Service Level Agreement (SLA)
• Ensure vendor invoices adhere to the defined terms and conditions specified in the governing contract and purchase documents
• Resolve any issues related to a vendor purchase order to allow invoice posting and expeditious processing
• Manage and remediate issues and discrepancies related to vendor invoices
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SCOPE MEASURES
• Direct reports: No
• Indirect reports: No
• Budget responsibility: No

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Qualifications
  •  Bachelor’s degree in Business, Computer Science, or Engineering from an accredited college or
    university or equivalent education and experience
  • In lieu of undergraduate degree, the ratio is 1:1 meaning one year of college equals one year of
    work experience and vice versa
  • Procurement and contracting certifications (e.g., CSCP, CPIM), is a plus

JOB-RELATED EXPERIENCE

  • Customarily has at least three or more years of experience in Purchasing functions and knowledge
    of procurement processes
  • Customarily has experience in finance, accounting, and invoicing functions
  • Healthcare experience gaining an understanding of Urgent Care, Occupational Medicine and Primary Care operations is preferred


JOB-RELATED SKILLS/COMPETENCIES

  • Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency,
    Initiative and Flexibility
  • Ability to make decisions or solve problems by using logic to identify key facts, explore
    alternatives, and propose quality solutions
  • Outstanding customer service skills as well as the ability to deal with people in a manner which
    shows tact and professionalism
  • The ability to properly handle sensitive and confidential information (including HIPAA and PHI)
    in accordance with federal and state laws and company policies
  • Diverse knowledge/capacity of the IT services industry as well as a comprehensive understanding
    of IT Hardware and software
  • Ability to identify and prioritize activities
  • Must have excellent problem-solving and analytical skills utilizing available resources
  • Must be able to work independently as well as with individuals at all levels, inside and outside of
    the IT organization
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