Referral Intake Coordinator
From our Dallas corporate headquarters to our clinics and onsite locations, Concentra colleagues remain focused on our driving purpose: Improving the health of America’s workforce, one patient at a time. Our commitment is that every patient is treated the Concentra Way: quality clinical care and a positive customer experience from welcoming, respectful and skillful colleagues. We do this by putting all customers first and by displaying:
- A healing focus
- A selfless heart
- A tireless resolve
The Referral Intake Coordinator maintains high standards for quality and an exceptional patient experience in accordance with Concentra’s policies, procedures and applicable regulations. The Referral Intake Coordinator works closely with physicians, employers and payors placing customer services as a top priority to achieve a positive impact on the cost and quality of care rendered to the injured employee.
- First point of escalation for all case related issues requiring guidance
- Responsible for daily completion of assigned patient referrals, while meeting production requirements
- Reviews, processes and supports Specialist referral requests by Concentra sites as defined by the market
- Obtains authorization for Specialist referrals and schedules appointments accordingly
- Ensures that appropriate networks and Concentra Advanced Specialists are used when applicable
- Provides all necessary information such as medical records, prescriptions, etc. to payor
- Communicates with stakeholders, payor, employer, and patient as appropriate
- Records all appropriate information via OA/CR module of OccuSource per Concentra policy
- Builds relationships with provider, employer and payor communities
- Identifies trends or patterns in missed capture and opportunities to gain capture; Communicates these ideas and trends to Lead and Supervisor
- Handles calls according to the call guidelines of the department
- Participates in quality assurance processes including but not limited to the audit program, case reviews and training sessions
- Other duties as assigned
- Directly responsible for meeting performance requirements and accurate completion of daily assignment
- Reports to Referrals Supervisor
- High School Diploma or equivalent required; Associates degree preferred
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Outlook
- Proficiency with scheduling / insurance verification software
- Minimum of 1 year experience in medical field preferred - service delivery (referrals, claims, insurance, billing, etc.)
- Experience with Worker's Compensation preferred
- Excellent written and oral communication skills with ability to communicate effectively with colleagues at all levels of the organization
- Must display proper business etiquette and be skilled in the arts of diplomacy and tact
- Excellent time management skills including the ability to multitask and prioritize in a fast paced environment
- Attention to detail
- Exemplary decision making and problem solving skills
- Ability to build and maintain productive business relationships
Working conditions/physical demands
- Office environment
- This position requires access to confidential and sensitive information, requiring ongoing discretion and secure information management
Concentra's Data Protection Commitment
* Concentra is committed to protect patient data and to ensure privacy of personal and medical information.
* Every Concentra colleague has the responsibility to adhere to data protection principles.
* If a colleague's role includes handling or processing sensitive data, role-specific policies and requirements apply to ensure the protection of patient information.
• 401(k) with Employer Match
• Medical/Vision/Prescription/Dental Plans
• Life Insurance/Disability
• Paid Time Off/Holidays• Colleague Referral Bonus Program
This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management.
Concentra is an Equal Opportunity Employer, M/F/Disability/Veteran.